Optiema consultative thinking
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Team Lead, Records Management
Posted On: 1/8/2014
Close Date: 1/24/2014
Reports to: Manager, Corporate Services

The following will provide you with basic guidelines as to the duties required of this position.

Purpose:
The Team Lead, Records Management is primarily responsible for the development, implementation, and maintenance of the Records Management system. This includes maintaining current files and converting newly acquired files to our Client’s standards in both electronic and non-electronic format.

Main Responsibilities & Activities:
• Develop, implement and maintain records management policies and procedures
• Work with Information Services to develop and maintain an electronic Records Management system and program components
• Develop and administer our Client’s record retention and disposition schedule
• Supervise the daily operations of junior records staff and file rooms
• Establish an efficient process from document entry/classification to storage/retrieval
• Verify incoming files from property acquisitions/corporate acquisitions to ensure all files are received
• Oversee the consolidation and conversion of newly acquired area, pipeline & well files
• Manage offsite storage, shredding and filing supply accounts
• Liaise with key business areas to define and maintain records management best practices and business efficiencies
• Respond to requests for documents and files in a timely manner
• Maintain file rooms in an orderly manner
• Perform other duties as required
Knowledge, Skills and Abilities:
• Post secondary education in either Business, Information Science, Library Science, Records Management or related discipline is required
• Minimum 10 years of record management experience with minimum 5 years of direct supervisory experience is required
• Experience in the oil and gas industry is preferred
• Knowledge of electronic document management systems is preferred
• Previous supervisory experience is required
• Proven success of implementing programs or projects
• Excellent written, oral and interpersonal skills are required
• Excellent multi-tasking abilities and customer service skills are essential
• Strong computer skills with proficiency in Records Management Software and Microsoft Office
• Applications are required
• Ability to perceive and analyze problems, develop alternatives and make or recommend decisions
• Ability to plan and organize duties in a fast paced environment is essential
• Must be self-motivated, detail oriented and able to work independently
• Must be able to lift up to 40 pounds

Send your Resume for this job posting to career@optiema.com

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